--- title: "AI Notetaker for Law Firms and Legal Teams" description: "Caven is the AI notetaker for law firms and legal teams: no bot in the call, EU processing, ISO 27001, on-premise hosting. Privilege protected by design." url: https://caven.io/industries/legal language: en publisher: "Caven BV" --- # Caven for Legal: Turn complex legal discussions into structured, searchable documentation. *For law firms and in-house legal teams.* Record client meetings, negotiations and internal deliberations without a bot. Attorney-client privilege protected by architecture, not just policy. ## What is the best AI notetaker for law firms? Caven is an AI notetaker built for law firms and in-house legal teams that cannot put privileged conversations on someone else’s servers. It records client meetings, negotiations and internal deliberations from your own desktop or phone, without a bot joining the call, and turns them into a transcript, a legal summary and action items per matter. Everything is processed in the EU, Caven can run in your own cloud or fully on-premise, and notes go straight to NetDocuments, SharePoint or OneDrive. ## Challenges for legal teams - **Privilege leaves the room with a bot:** A bot that joins the call is a third party in a privileged conversation. Clients notice it, opposing counsel objects to it, and the recording ends up on servers you do not control. - **Billable time lost to note-taking:** Lawyers spend hours turning calls into attendance notes and file memos. Details from a negotiation get lost between the call and the file. - **Knowledge stuck in individual inboxes:** What was agreed with a client months ago lives in one associate’s notebook. When the matter changes hands, the context goes with them. ## Meetings Caven documents - **Client intake and advice:** Facts, instructions and next steps captured as an attendance note for the file. - **Negotiations with counterparties:** Positions, concessions and open points per clause, with who said what. - **Case strategy sessions:** Arguments, risks and assigned research, ready to share with the team. - **Due diligence calls:** Findings and follow-up questions per workstream, searchable later. - **Hearings and formal sessions:** A structured record of an institutional session, kept apart from client work. - **Internal matter updates:** Decisions and owners, so everyone on the matter works from the same notes. ## Built around professional secrecy Legal teams answer to their bar and their clients before any software vendor. Caven is designed so you can explain exactly where a privileged conversation goes. - **Professional secrecy and attorney-client privilege:** No bot or third party joins the meeting. Recordings stay in the EU, in your own cloud tenant or on your own servers. - **GDPR:** EU processing, a data processing agreement, and pseudonymisation of names and identifiers before transcripts reach the AI model. - **Bar rules on recording:** Bar rules often require consent before a conversation with another lawyer is recorded. With your calendar connected, Caven can tell external attendees in advance that the meeting will be recorded, with a one-click option to object. - **EU AI Act:** We document how our AI processes your data, which models are used and where, on our AI transparency page. EU rules covered: General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679); EU Artificial Intelligence Act (Regulation (EU) 2024/1689). ## Caven at a glance - **Recording:** No bot joins the call. Caven records from your desktop or phone: Teams, Zoom, Google Meet, Webex, in person and phone calls. - **Data location:** Processed in the EU. Your recordings are never used to train AI models. - **Hosting:** Caven EU cloud, your own AWS, Azure or GCP account, or fully on-premise. - **Security:** ISO 27001 certified, GDPR compliant, encrypted storage and optional pseudonymisation before AI processing. - **Output:** Transcript, structured summary in the right template, action items with owners, in 99+ languages. - **Integrations:** NetDocuments, SharePoint, OneDrive, Google Drive, Notion, Slack, and Outlook or Google calendar. - **Pricing:** A free plan, and Plus, Pro and Team with a 14-day free trial. Enterprise for firm-wide rollouts. ## Questions from legal teams ### Is it allowed for lawyers to record client meetings with AI? In most EU countries a lawyer may record a conversation they take part in, provided the client is informed and the recording is handled confidentially. Bar rules often require consent before recording a conversation with another lawyer. Caven supports this by notifying attendees in advance and keeping recordings in the EU or on your own infrastructure. Check the rules of your own bar association. ### Is it GDPR compliant for a law firm to record client meetings with AI? It can be, when the firm has a legal basis, informs the participants and uses a processor with proper safeguards. Caven processes recordings in the EU, signs a data processing agreement, is ISO 27001 certified and can pseudonymise names and identifiers before transcripts reach the AI model. The firm remains the controller and decides how recordings are used. ### Does Caven protect attorney-client privilege? Caven never sends a bot into the call, so no third party joins the conversation. Recordings are encrypted, processed in the EU and never used to train AI models. Firms that want no external processing at all can run Caven in their own cloud or on-premise. ### Does Caven join Teams or Zoom calls as a bot? No. Caven records Teams, Zoom, Google Meet and Webex calls from the lawyer’s own desktop, so no bot or extra participant appears in the call. Clients and opposing counsel only see the people who were invited. ### Can Caven record in-person client meetings and phone calls? Yes. Put your phone or laptop on the table for an in-person meeting, or call from the Caven app with your own number. Online meetings in Teams, Zoom, Google Meet and Webex are recorded from your desktop. ### Which languages does Caven support for legal meetings? Caven transcribes and summarises in more than 99 languages, including Dutch, French, German and English, and handles meetings where participants switch between languages. ### Can Caven run on-premise for a law firm? Yes. Caven can run fully on-premise behind your own firewall, or inside your own AWS, Azure or GCP account. Smaller firms usually start on the Caven EU cloud. ## Further reading - [GDPR Compliance for Meeting Recordings: What Legal Teams Need to Know](https://caven.io/blog/gdpr-meeting-recording-legal-teams.md) - [Attorney-Client Privilege and Meeting Recordings: A Legal Guide](https://caven.io/blog/attorney-client-privilege-meeting-recording.md) - [Belgian Bar Rules on Meeting Recordings: What Lawyers Need to Know](https://caven.io/blog/belgian-bar-meeting-recording.md) - [Navigating Client Confidentiality in the Age of AI Meeting Assistants](https://caven.io/blog/client-confidentiality-ai-era.md) ## Other industries - [Caven for Financial Institutions](https://caven.io/industries/financial-institutions.md): Banks, private banking and wealth management - [Caven for Accounting](https://caven.io/industries/accounting.md): Accountants, tax advisers and auditors - [Caven for Insurance](https://caven.io/industries/insurance.md): Insurers and insurance brokers - [Caven for Private Equity & VC](https://caven.io/industries/private-equity-venture-capital.md): Private equity and venture capital funds - [Caven for Financial Advisory & M&A](https://caven.io/industries/financial-advisory.md): Financial consulting, corporate finance and M&A ## Next steps - [Book a demo](https://caven.io/book-a-demo) - [Start a 14-day free trial or the free plan](https://caven.io/pricing) - [Download the desktop app](https://caven.io/download)