Privilege leaves the room with a bot
A bot that joins the call is a third party in a privileged conversation. Clients notice it, opposing counsel objects to it, and the recording ends up on servers you do not control.
AI notetaker for law firms and in-house legal teams: Turn complex legal discussions into structured, searchable documentation.
Record client meetings, negotiations and internal deliberations without a bot. Attorney-client privilege protected by architecture, not just policy.
We take your data seriously
Your meetings are no one else's business.
Data stays in the EU- No bot joins your call
- ISO 27001 and GDPR
- No training on your data
In short
What is the best AI notetaker for law firms?
Caven is an AI notetaker built for law firms and in-house legal teams that cannot put privileged conversations on someone else’s servers. It records client meetings, negotiations and internal deliberations from your own desktop or phone, without a bot joining the call, and turns them into a transcript, a legal summary and action items per matter. Everything is processed in the EU, Caven can run in your own cloud or fully on-premise, and notes go straight to NetDocuments, SharePoint or OneDrive.
- Recording
- No bot joins the call. Caven records from your desktop or phone: Teams, Zoom, Google Meet, Webex, in person and phone calls.
- Data location
- Processed in the EU. Your recordings are never used to train AI models.
- Hosting
- Caven EU cloud, your own AWS, Azure or GCP account, or fully on-premise.
- Security
- ISO 27001 certified, GDPR compliant, encrypted storage and optional pseudonymisation before AI processing.
- Output
- Transcript, structured summary in the right template, action items with owners, in 99+ languages.
- Integrations
- NetDocuments, SharePoint, OneDrive, Google Drive, Notion, Slack, and Outlook or Google calendar.
- Pricing
- A free plan, and Plus, Pro and Team with a 14-day free trial. Enterprise for firm-wide rollouts. See pricing
Caven at a glance
The challenge
Why generic AI notetakers don’t work for legal teams
Billable time lost to note-taking
Lawyers spend hours turning calls into attendance notes and file memos. Details from a negotiation get lost between the call and the file.
Knowledge stuck in individual inboxes
What was agreed with a client months ago lives in one associate’s notebook. When the matter changes hands, the context goes with them.
Seamless in the background, with privacy at its core.
Prepare.
Walk into every meeting prepared, with context enriched briefings from your past meetings and connected tools.
Use cases
Which meetings legal teams document with Caven
Client intake and advice
Facts, instructions and next steps captured as an attendance note for the file.
Negotiations with counterparties
Positions, concessions and open points per clause, with who said what.
Case strategy sessions
Arguments, risks and assigned research, ready to share with the team.
Due diligence calls
Findings and follow-up questions per workstream, searchable later.
Hearings and formal sessions
A structured record of an institutional session, kept apart from client work.
Internal matter updates
Decisions and owners, so everyone on the matter works from the same notes.
Why legal teams choose Caven
No bot in the call
Caven records from your desktop or phone. No third-party participant, no awkward introductions and no platform lock-in.
Your data stays in the EU
All recordings are processed exclusively within the EU. Never used for model training, never shared with third parties.
Built in Belgium, under EU law
Caven is a Belgian company with no US parent. Audio is processed on EU servers, and you can host Caven in your own cloud or on-premise.
The right summary, automatically
Caven recognises the type of meeting and applies a template tailored to your industry, or one built from your own notes.
Every meeting searchable
Every conversation becomes a structured record. Search your full history and ask the AI Copilot about any meeting.
Deploy where you want
Caven cloud, your own AWS, Azure or GCP, or fully on-premise. ISO 27001 certified and GDPR compliant.
Compliance
Built around professional secrecy
Legal teams answer to their bar and their clients before any software vendor. Caven is designed so you can explain exactly where a privileged conversation goes.
How Caven processes your dataProfessional secrecy and attorney-client privilege
No bot or third party joins the meeting. Recordings stay in the EU, in your own cloud tenant or on your own servers.
GDPR
EU processing, a data processing agreement, and pseudonymisation of names and identifiers before transcripts reach the AI model.
Bar rules on recording
Bar rules often require consent before a conversation with another lawyer is recorded. With your calendar connected, Caven can tell external attendees in advance that the meeting will be recorded, with a one-click option to object.
EU AI Act
We document how our AI processes your data, which models are used and where, on our AI transparency page.
Caven supports your documentation; it does not replace your own legal or compliance assessment.
Hear it from the professionals who use it
“I hated taking written notes, which then weren’t always complete afterwards. Caven solved this problem for me completely.”
Frederik Vanden BogaerdeITLA“Safe and compliant use of AI is a priority for GD&A Advocaten. These tools increase our efficiency in the interest of our clients, and that is why we chose Caven.”
Steven MichielsGD&A Advocaten“Caven is a great tool that makes our day-to-day practice as lawyers a lot more efficient. The summaries are to the point, so during meetings we can focus more on the substance, which greatly improves the quality of the meeting. The Caven team’s technical support is always ready if there’s a problem. In short, a top product!”
Ivan ReynsReyns Advocaten“As a law firm, confidentiality is non-negotiable for us. Caven combines smart reporting with the security and privacy our sector demands.”
Sharryn-Chill HermyWanted Law“For a law firm, what is said in a meeting matters. Caven makes sure none of it gets lost and that it is properly worked through afterwards, which has made both our legal work and our admin a lot more disciplined.”
Maxim VaneeckhoutteMace“I hated taking written notes, which then weren’t always complete afterwards. Caven solved this problem for me completely.”
Frederik Vanden BogaerdeITLA“Safe and compliant use of AI is a priority for GD&A Advocaten. These tools increase our efficiency in the interest of our clients, and that is why we chose Caven.”
Steven MichielsGD&A Advocaten“Caven is a great tool that makes our day-to-day practice as lawyers a lot more efficient. The summaries are to the point, so during meetings we can focus more on the substance, which greatly improves the quality of the meeting. The Caven team’s technical support is always ready if there’s a problem. In short, a top product!”
Ivan ReynsReyns Advocaten“As a law firm, confidentiality is non-negotiable for us. Caven combines smart reporting with the security and privacy our sector demands.”
Sharryn-Chill HermyWanted Law“For a law firm, what is said in a meeting matters. Caven makes sure none of it gets lost and that it is properly worked through afterwards, which has made both our legal work and our admin a lot more disciplined.”
Maxim VaneeckhoutteMaceFurther reading for legal teams
Legal ComplianceGDPR Compliance for Meeting Recordings: What Legal Teams Need to Know
Legal EthicsAttorney-Client Privilege and Meeting Recordings: A Legal Guide
BelgiumBelgian Bar Rules on Meeting Recordings: What Lawyers Need to Know
ComplianceNavigating Client Confidentiality in the Age of AI Meeting AssistantsQuestions from
legal teams.
Got a question?
Get in contact with our team.
In most EU countries a lawyer may record a conversation they take part in, provided the client is informed and the recording is handled confidentially. Bar rules often require consent before recording a conversation with another lawyer. Caven supports this by notifying attendees in advance and keeping recordings in the EU or on your own infrastructure. Check the rules of your own bar association.
It can be, when the firm has a legal basis, informs the participants and uses a processor with proper safeguards. Caven processes recordings in the EU, signs a data processing agreement, is ISO 27001 certified and can pseudonymise names and identifiers before transcripts reach the AI model. The firm remains the controller and decides how recordings are used.
Caven never sends a bot into the call, so no third party joins the conversation. Recordings are encrypted, processed in the EU and never used to train AI models. Firms that want no external processing at all can run Caven in their own cloud or on-premise.
No. Caven records Teams, Zoom, Google Meet and Webex calls from the lawyer’s own desktop, so no bot or extra participant appears in the call. Clients and opposing counsel only see the people who were invited.
Yes. Put your phone or laptop on the table for an in-person meeting, or call from the Caven app with your own number. Online meetings in Teams, Zoom, Google Meet and Webex are recorded from your desktop.
Caven transcribes and summarises in more than 99 languages, including Dutch, French, German and English, and handles meetings where participants switch between languages.
Yes. Caven can run fully on-premise behind your own firewall, or inside your own AWS, Azure or GCP account. Smaller firms usually start on the Caven EU cloud.
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